Webcrim eTrack acts as a digital watchtower for New York civil and criminal dockets, continuously scanning the e‑Courts databases of Supreme, Local Civil and Criminal courts. When a new filing, motion, or hearing date appears, the system logs the change and pushes an instant email alert that includes the case number, a brief description, and a direct link to the full document. Users view all updates in a single personal dashboard, eliminating the need to log into multiple portals and reducing the risk of missed deadlines.
Signing up requires a few minutes on the New York State e‑Courts site, where users provide a name, optional attorney registration number, email, and a password that meets the platform’s complexity rules. After email verification, the dashboard presents panels for My Cases, Case Maintenance, Calendar view, and Email Settings. The built‑in reminder engine calculates lead times for hearings and filing deadlines, sending timestamped alerts according to user preferences. Security features include salted‑hash password storage, challenge‑question verification, and HTTPS transmission, the eTrack support team handles registration issues and technical queries.
NY Court Case Tracker by Webcrims
Webcrims eTrack functions as a digital watchtower for any New York legal proceeding. The platform taps directly into the e‑Courts case‑management databases used by Supreme, Local Civil, and Criminal courts, capturing each index number modification, appearance notice, or docket entry the moment it is posted. Instead of logging into multiple court portals, users receive a concise email summary that includes the case number, a brief description of the change, and a direct link to the full filing, allowing immediate review and response. This continuous flow of information reduces reliance on memory and eliminates the need for repetitive browser refreshes.
In to instant updates, eTrack features a built‑in reminder engine that sends scheduled alerts ahead of every scheduled hearing, filing deadline, or mandatory conference. The system calculates the appropriate lead time based on the type of event and the user’s chosen preferences, then delivers a clear, timestamped reminder to the designated inbox. Whether you are a solo practitioner juggling dozens of matters, a corporate legal department monitoring multiple jurisdictions, or a private citizen following a personal case, the reminder system safeguards against accidental oversights and helps you allocate preparation time efficiently.
Create Your Webcrims eTrack Profile
Signing up for an eTrack account requires only a few minutes and grants immediate access to the full suite of tracking tools. The registration portal is hosted on the New York State e‑Courts website, and the process is designed to verify identity keeping the steps straightforward for both legal professionals and the general public.
- Open the Registration Page:
- Find the eTrack link on the navigation bar of WebCivil Supreme, WebCivil Local, or WebCriminal sites.
- Click the link to be taken to the dedicated eTrack sign‑up form.
- Enter Personal Details:
- Name: Supply your legal first and last name as it appears on official documents.
- Attorney Registration Number (Optional): Include this identifier if you are admitted to practice in New York; the field can be left blank for non‑attorneys.
- Username: Choose a distinct identifier that you will remember; this will appear in system logs.
- Email Address: Provide a current, regularly‑checked email account; all verification and case alerts will be routed here.
- Verify Your Email:
- After submitting the form, open the confirmation message that arrives in your inbox.
- Click the embedded link to confirm ownership of the email address and activate the account.
- Create a Secure Password:
- The password must contain at least seven characters.
- Include characters from at least two of the following categories: uppercase letters, lowercase letters, numerals, or special symbols such as . _ ’ “ @ $ ( ) ; , # – & ?.
- Select a Recovery Question:
- Pick one question from the provided list and write an answer that is easy for you to recall but difficult for others to guess.
- This question will be used to verify your identity if you ever need to reset your password.
Explore the eTrack User Dashboard
Once you log in, the system presents the Account Maintenance screen, which serves as the central command center for all tracking activities, email preferences, and security settings. each panel allows you to maximize efficiency and tailor the experience to your workflow.
- My Cases: The primary hub for all cases you have added.
- Case Maintenance: Adjust notification frequency, change the email address that receives alerts, or delete cases you no longer need to follow.
- View My Cases: Generate a printable list that includes case numbers, counties, and upcoming appearance dates.
- View My Calendar: Switch to a calendar layout that visualizes all upcoming court events, helping you avoid scheduling conflicts.
- Case Types: Choose among the three court categories supported by eTrack.
- Supreme Court Cases: Civil matters filed in the state’s highest trial courts.
- Local Civil Court Cases: Smaller‑scale civil disputes handled at the county level.
- Criminal Court Cases: Criminal prosecutions, arraignments, and sentencing hearings.
- Resources: Access supplemental help.
- eTrack User : A downloadable PDF that walks you through every feature with screenshots.
- eTrack FAQ: Answers to the most common questions about setup, notifications, and security.
- Contact Us: Direct link to the eCourts Administrator for personalized assistance.
- My Account: Personal settings for login credentials and email routing.
- Change My Password: Update your secret phrase at any time to stay ahead of potential threats.
- Change My Challenge Question: Replace the recovery prompt with a new question if you suspect it may have been compromised.
- Update My Email Settings: Add, remove, or edit email addresses and define whether each receives full case updates, appearance reminders, or both.
- Logout: End your session securely to prevent unauthorized access on shared computers.
This overview equips you to move confidently through every section of the dashboard, ensuring that you can add, monitor, and organize cases without unnecessary friction.
How to Add Cases to Your eTrack Account
eTrack supports multiple pathways for populating your case list, whether you need to import an entire firm’s docket or track a single defendant’s litigation history. Each method captures the identifiers required for real‑time monitoring.
Adding Civil Court Cases
- Bulk Import for an Attorney or Firm: Select “Civil Supreme Court” or “Local Civil Court,” type the attorney’s or firm’s name, and click “Search.” The system returns a roster of active matters linked to that practitioner. Check the boxes next to the cases you wish to follow, choose your preferred notification settings, and confirm. This shortcut saves hours compared to adding cases individually.
- Single‑Case Entry via Search: Use the Index Search, Party Search, Attorney/Firm Search, or Justice Search tools within WebCivil to locate a specific docket. After opening the case details, click the “Add to eTrack” button to enroll the case instantly.
- Calendar‑Based : Open the Court Calendar or Attorney/Firm Calendar view, locate the upcoming hearing that matches your interest, and select the case name. The system displays a pop‑up with an “Add to eTrack” option, allowing you to capture the case directly from the calendar interface.
- Pre‑RJI Civil Supreme Cases: For matters that have not yet filed a Request for Judicial Intervention, manually input the index number and county. Once the RJI is later filed, eTrack will automatically begin sending updates for that case.
Tracking Criminal Cases via WebCriminal
- Search‑Based Inclusion: Enter the Case Identifier or Defendant’s name in the WebCriminal search bar. After reviewing the case summary, click “Add Case to eTrack” and confirm the notification preferences.
- Calendar‑Based Inclusion: Generate an HTML version of the Criminal Court Calendar or Attorney/Firm Calendar, click the hyperlinked case number, and choose “Add to eTrack” from the resulting detail page.
Managing the Cases You Follow
Once cases are added, eTrack provides tools to prune, view, and organize them, ensuring that your dashboard reflects only the matters that require attention.
Removing Cases from eTrack
- Bulk Deletion of Disposed Matters: When a case status changes to “Disposed,” the system flags it for optional removal. You can review the list of disposed cases, uncheck any you still wish to monitor (for post‑disposition motions), and confirm deletion of the remaining entries.
- Selective Deletion Regardless of Status: For any active, pending, or archived case, tick the corresponding box and click “Delete.” A confirmation prompt prevents accidental loss of tracking data.
Viewing Detailed Case Information
- List Overview: Access a tabular view that groups cases by court type, displaying county, index number, current status, parties, next appearance date, assigned justice, and links to motions or judgments.
- Sorting and Filtering: Click column headers to reorder the list by date, party name, or case number. Apply filters to isolate cases from a specific county or those with upcoming appearances within the next week.
- In‑Depth Case Detail Screen: Selecting a case opens a page that aggregates all docket entries, filings, timestamps, and related documents, offering a snapshot without leaving the eTrack environment.
Calendar View for All Tracked Cases
The calendar layout translates your case list into a visual schedule, allowing you to spot date conflicts and plan preparation time efficiently.
- Full‑Month Overview: Each day lists the hearings, filing deadlines, and status changes for every monitored case, color‑coded by court type for quick reference.
- Filter by Court Type: Choose to view only Supreme Court, Local Civil, or Criminal entries, simplifying the view when you need to focus on a particular segment of your practice.
Customizing Email Alerts in eTrack
Email preferences let you decide which notifications reach which inboxes, supporting both individual attorneys and shared team accounts.
- Adding Additional Addresses: Navigate to “Update my Email Settings,” enter a new address, and confirm via the verification email that is automatically sent. This process guarantees that only valid email accounts are linked to your profile.
- Removing Unused Addresses: Select the unwanted address in the “Manage Email Accounts” section and click “Delete.” The system prompts you to confirm the removal to avoid accidental loss.
- Replacing an Out‑of‑Date Address: Edit the existing entry, input the new email, and follow the same verification steps. All case subscriptions automatically shift to the new address without further action.
- Setting Default Notification Types: For each email, choose whether you receive full case updates, appearance reminders only, or both. These defaults apply to any new cases you add, reducing repetitive configuration.
Protecting Your eTrack Account
Security features are built into every layer of the platform, helping you keep personal and case‑related data safe from unauthorized access.
- Changing Your Password: From the Account Maintenance screen, click “Change my password,” enter the current secret phrase, then type a new one twice. The system rejects passwords that match any of your previous three choices.
- Resetting a Forgotten Password: On the login page, select “Forgotten password,” supply your primary email or username, and receive a reset link. After clicking the link, answer your challenge question to prove identity before setting a new password.
- Updating Your Challenge Question: Go to “Change my challenge question,” pick a new prompt from the list, and provide an answer that you can recall easily but that would be difficult for others to guess.
FAQ
Below you will find detailed answers to the most common questions about using eTrack, covering eligibility, notification setup, multi‑county tracking, and security measures.
Is eTrack available for all New York courts?
eTrack currently includes Civil Supreme Court, Local Civil Court, and Criminal Court dockets in thirteen counties that span from the Hudson Valley to Long Island. The service continuously expands its coverage, and the county list is updated on the official Webcrims site each quarter, ensuring that users can rely on it for the majority of state‑wide proceedings.
Can non‑attorneys use eTrack?
Yes. The platform is open to any individual who wishes to monitor a legal matter, including parties to a case, journalists, researchers, and members of the public. During registration, the attorney registration number field is optional, so non‑lawyers can complete the process with just a name and a valid email address.
How are case‑update notifications delivered?
Users configure email alerts in the “Update my Email Settings” section, selecting whether they want real‑time updates, daily digests, or only appearance reminders. Each alert includes the case number, a brief description of the change, a timestamp, and a direct link to the full docket entry, allowing immediate review without logging into the court portal.
Is it possible to track cases across several counties with one account?
One eTrack account can monitor cases from any of the thirteen supported counties simultaneously. When adding a case, you simply select the appropriate county from the drop‑down menu, and the system automatically applies the correct jurisdictional settings, eliminating the need for separate accounts per county.
What security measures protect my personal data?
eTrack stores passwords using salted hash encryption and enforces regular password changes. All data transmission occurs over HTTPS, and the platform logs login attempts, alerting users to any suspicious activity. Users can further protect their account by updating their challenge question and enabling two‑factor authentication if offered in future updates.
Who should I contact for technical assistance?
The eCourts Administrator handles all support requests for eTrack. Contact information, including a dedicated support email and phone number, is listed on the “Contact Us” page of the Webcrims site. Response times are typically within one business day, and the team can help with registration issues, notification problems, or account security concerns.